Oak Point University is committed to creating an environment that fosters integrity in all of its operations and within its classrooms. University information is safeguarded through various methods to insure integrity and security of data. Information systems have complex backup systems in place, encryption and security measures are maintained to secure the document storage system, email system, accounting system, student information system, learning management system, networks and internet connectivity. Access to information is controlled through the network analyst administrator and instructional database administrator.
Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. The law applies to all schools that participate in federal financial aid funding programs under the U.S. Department of Education. Faculty and staff members must protect students’ educational records in accordance with FERPA policies including when writing letters of recommendation for students or releasing student records to third parties such as parents or employers. All faculty and staff members are required to complete FERPA training. For additional information regarding FERPA, see the Academic Catalog (page 79).
Written consent from a student is required to release educational records to a third party. Please utilize the following forms to provide consent to release protected information.
Consent for Letter of Recommendation Form
The Health Insurance Portability and Accountability Act of 1996 (HIPPA) is a federal law that provides protections for personal health information and gives patients specific rights with respect to their health information. Under the law, disclosure of personal health information is limited to professionals and providers if the information is needed for patient care or other important purposes. The law includes necessary safeguards for covered entities to use to assure confidentiality and integrity of electronic protected health information. All faculty and staff members are required to complete HIPPA training.